Life is busy and there's just so many things to remember. What tools do you use to help you keep on top of ALL the things?

It's easy to react or respond quickly to messages and the like. It's better to do that mindfully. That's why I try to Practice The Pause.

Boundaries are important in life. Today we look at what that means in business.

You can’t include a system in a security and access review if you don’t know your business is using it.

An enquiry reaches your CRM, a payment appears in your accounting system or a document moves into the right folder. You see the result, but do you know what’s making it happen and who controls the account behind it?

Everything may work perfectly until you need to change something, recover access or deal with a security problem. That’s when you may discover:

✅ The account was created in someone else’s name
➡️ The recovery email is an inbox nobody can access
⚡ MFA is connected to a phone that’s been replaced
⭐ An API key exists, but nobody knows where it’s used or what will break if it’s removed

There are lessons here for any business owner who thinks a list of known systems is enough for a security and access review.
Could you trace what happens between an input entering your business and the result appearing at the other end?

Book a Free 30 minute Breakthrough Session: ...

You can’t include a system in a security and access review if you don’t know your business is using it.

An enquiry reaches your CRM, a payment appears in your accounting system or a document moves into the right folder. You see the result, but do you know what’s making it happen and who controls the account behind it?

Everything may work perfectly until you need to change something, recover access or deal with a security problem. That’s when you may discover:

✅ The account was created in someone else’s name
➡️ The recovery email is an inbox nobody can access
⚡ MFA is connected to a phone that’s been replaced
⭐ An API key exists, but nobody knows where it’s used or what will break if it’s removed

There are lessons here for any business owner who thinks a list of known systems is enough for a security and access review.
Could you trace what happens between an input entering your business and the result appearing at the other end?

Book a Free 30 minute Breakthrough Session: ...

In Episode 739, I show you how to use Filters / Rules for Zoho Mail.

A viewer asked whether Zoho Mail allows filters to be set on a shared mailbox. The short answer is, it does but the functionality is more limited than a full inbox and the settings aren't in an obvious place.

Shared mailboxes have their own controls, permissions and tags and this episode walks through how you can find them. I cover:

✅ The user settings needed to access this feature
➡️ Where to actually find the setting for filters
⚡ What you can do with the filters
⭐ Bonus: you can tag in Shared Mailboxes too

For a business using a shared address, these settings can make the mailbox easier to organise without changing how the team accesses it.

If you’ve been searching through Zoho Mail for shared mailbox filters, pull up your account and follow along.

Book a Free 30 minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)

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