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When staff members take holiday leave, critical business systems can become inaccessible if proper planning is not in place. A missing login credential, an unchecked inbox, or an unavailable team member on Christmas Eve can stall operations entirely. The solution involves safely sharing access credentials, documenting processes, and building systems that function regardless of who is available at any given moment.
In this episode, Charly covers:
✅ Using password managers to securely share access amongst team members
📌 Setting temporary access that can be revoked after the holiday period
🔗 Avoiding shared logins that destroy accountability and complicate auditing
✅ Scheduling January tasks now so returning staff know their priorities immediately
📌 Automating recurring items like reports, backups, and social media posts
🛡️ Running a five-minute test to identify what breaks if someone disappears suddenly
The most common system failure during holiday periods occurs when only one person knows how to access a critical account or perform an essential task. That person leaves for their break, and suddenly nobody can retrieve the two-factor authentication code from the accounts inbox, access the payment processing dashboard, or approve time-sensitive requests. Password managers like Zoho Vault or RoboForm solve this problem by allowing controlled sharing of credentials without emailing passwords or maintaining insecure shared spreadsheets. The episode also covers using shared inboxes or ticketing systems to ensure client communications continue seamlessly regardless of individual availability. The key insight is building systems that are resilient to absences rather than relying on specific individuals to always be available.
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Music and Credits to:
Paradise Found is covered under Creative Commons.
"Paradise Found"
Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 3.0
http://creativecommons.org/licenses/by/3.0/
https://incompetech.com/music/royalty-free/licenses/
https://rumble.com/v7253eo-how-do-you-handle-staff-time-off-without-breaking-systems-2025643.html
Life is busy and there's just so many things to remember. What tools do you use to help you keep on top of ALL the things?
It's easy to react or respond quickly to messages and the like. It's better to do that mindfully. That's why I try to Practice The Pause.
When was the last time you actually reviewed your Facebook privacy settings? Meta regularly updates features and defaults, often favouring more data sharing rather than less. If you have not checked your settings recently, you might be sharing more than you realise.
In this episode, Charly covers:
✅ Why privacy settings need regular review, not just a one-time setup
📌 How to access Facebook's Privacy Checkup and what each section controls
🛡️ Key settings to lock down including email visibility, friends list access and ad preferences
🔗 How to review your activity log and connected apps for suspicious access
Think of this as a health check for your digital presence. Set aside 20 minutes once or twice a year to run through these settings and take back control of what you are sharing and with whom.
Book a Free 30minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)
Follow us:
Locals: https://askcharlyleetham.locals.com
Rumble: ...
When was the last time you actually reviewed your Facebook privacy settings? Meta regularly updates features and defaults, often favouring more data sharing rather than less. If you have not checked your settings recently, you might be sharing more than you realise.
In this episode, Charly covers:
✅ Why privacy settings need regular review, not just a one-time setup
📌 How to access Facebook's Privacy Checkup and what each section controls
🛡️ Key settings to lock down including email visibility, friends list access and ad preferences
🔗 How to review your activity log and connected apps for suspicious access
Think of this as a health check for your digital presence. Set aside 20 minutes once or twice a year to run through these settings and take back control of what you are sharing and with whom.
Book a Free 30minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)
Follow us:
Locals: https://askcharlyleetham.locals.com
Rumble: ...
When things start slipping through the cracks, it is tempting to search for a new app to solve the problem. Software companies are brilliant at showing you the polished outcome, but they rarely show the setup time, learning curve, and ongoing maintenance required to get there. In this episode, Charly covers:
✅ Why downloading an app feels like progress but often is not
📌 The hidden costs of tool sprawl including subscriptions, integration headaches, and mental load
🔗 How to check if your existing tools already have the feature you need
🛡️ The one-to-one job principle for deciding whether a new tool is truly necessary
Before adding another app, pause and check if the solution is already in your toolkit.
Book a Free 30minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)
Follow us:
Locals: https://askcharlyleetham.locals.com
Rumble: https://rumble.com/askcharlyleetham
Odyssey: https://odysee.com/@askcharlyleetham:4
YouTube: ...
